Administrative Assistant for Admission
Quick Apply Full-time 6 days ago Full Job Description The Administrative Assistant for Admission will be responsible for a wide variety of administrative support functions for the Admission Director and is a representative of the school to employees, parents, students, and the general community.
The Administrative Assistant interprets, transmits, and applies established rules, procedures, and policies; provides collaborative idea generation; and contributes to the formation and execution of departmental vision.
The position reports to the Admission Director.
This position also requires oversight to ensure that all encounters, both internal and external, provide a positive experience and sound resource for all communities.
Over time, there may be opportunities to take on more associate responsibilities including travel and interviewing.
Administrative Assistant for Admission
Responsibilities:
? Assists Admission Director in all areas including admissions, recruitment, retention, public relations, marketing, internal and external communications.
? Will be one of the first points of contact with families and will, in a warm and professional manner, answer all inquiries or direct them to the appropriate staff member.
? Capture and upload all inquiries, application materials, that come in through School Admin, SAO, Boarding School Review, and emails.
? Is responsible for data entry and maintaining an accurate School Admin database and generating admission and statistical reports as needed.
? Tracks teacher recommendation forms, follows up on missing forms and transcripts, and maintains related files for all applicants.
? Ensures each inquiry is moving through the admission funnel in a timely manner.
? Completes all data entry and surveys for outside organizations such as NAIS, Parents League, TABS, et al.
? Works closely with the Communications Director in helping advance the school marketing efforts as needed.
? Assists with event planning; coordinates meeting room reservations, equipment and setup requests, refreshments, notifications, and confirmations; prepares materials, attends meetings as required and may take minutes or conduct related tasks.
? Prepares branding and merchandising materials; maintains departmental supplies and materials.
Assembles and sends admission packets in a timely manner.
? Maintains accurate and detailed calendar of events, due dates, and schedules.
? Maintains accurate data bases (daily scrubbing, deleting duplicates and updating and processing of system dashboard (inquiries, applicants, enrollees).
? Works closely with Student Registrar and Student Database Manager to maintain accurate student records.
Will print and create individual folders for all newly enrolled students.
? Helps to schedule admission-related student and parent interviews and tours.
Notifies in advance key staff members to meet and greet.
? Performs various administrative tasks as deemed necessary by supervisor ? Works occasional evenings and weekends.
A minimum of a college degree is strongly preferred and any combination of training and experience that provides the required knowledge, abilities, and skills.
Minimum of two years' experience as an administrative assistant preferred.
Employment Standards & Desirable
Qualifications:
? Ability to receive and process confidential/sensitive information with discretion and in accordance with established guidelines or legal standards.
? Is highly organized with strong attention to detail ? Prior experience with/proficiency in Excel, Google Docs and Analytics and software programs will be weighted strongly.
? Excellent customer service skills and phone etiquette.
? Effective office principles, practices, methods and procedures.
? Proper business letter formats, report writing, record keeping, and filing systems and related editing techniques.
? Communicates effectively and tactfully in both oral and written form.
? Mastery of basic mathematics.
? Performs a variety of simultaneous administrative assistant/clerical support work with speed, accuracy, and frequent interruptions.
? Embodies flexibility to spontaneous demands and have grace under pressure and meet established deadlines.
? Able to compose, type, edit, and distribute a variety of correspondence, memorandums, forms, reports, and department publications with clarity and precision.
? Establish and maintain a variety of records and filing systems.
? Effectively use email/internet, word-processing, database, spreadsheet, and graphics/presentation software application programs in the course of assigned duties and remain current with the advancement of office technology.
? Establishes and maintains effective work relationships in the performance of required duties.
? Multitasks and works as a team.
Job Type:
Full-time Pay:
$17.
50 - $21.
00 per hour
Benefits:
Health insurance Paid time off Schedule:
8 hour shift Monday to Friday Weekend availability
Experience:
Customer service:
1 year (Preferred) Work Location:
One location Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Administrative Assistant interprets, transmits, and applies established rules, procedures, and policies; provides collaborative idea generation; and contributes to the formation and execution of departmental vision.
The position reports to the Admission Director.
This position also requires oversight to ensure that all encounters, both internal and external, provide a positive experience and sound resource for all communities.
Over time, there may be opportunities to take on more associate responsibilities including travel and interviewing.
Administrative Assistant for Admission
Responsibilities:
? Assists Admission Director in all areas including admissions, recruitment, retention, public relations, marketing, internal and external communications.
? Will be one of the first points of contact with families and will, in a warm and professional manner, answer all inquiries or direct them to the appropriate staff member.
? Capture and upload all inquiries, application materials, that come in through School Admin, SAO, Boarding School Review, and emails.
? Is responsible for data entry and maintaining an accurate School Admin database and generating admission and statistical reports as needed.
? Tracks teacher recommendation forms, follows up on missing forms and transcripts, and maintains related files for all applicants.
? Ensures each inquiry is moving through the admission funnel in a timely manner.
? Completes all data entry and surveys for outside organizations such as NAIS, Parents League, TABS, et al.
? Works closely with the Communications Director in helping advance the school marketing efforts as needed.
? Assists with event planning; coordinates meeting room reservations, equipment and setup requests, refreshments, notifications, and confirmations; prepares materials, attends meetings as required and may take minutes or conduct related tasks.
? Prepares branding and merchandising materials; maintains departmental supplies and materials.
Assembles and sends admission packets in a timely manner.
? Maintains accurate and detailed calendar of events, due dates, and schedules.
? Maintains accurate data bases (daily scrubbing, deleting duplicates and updating and processing of system dashboard (inquiries, applicants, enrollees).
? Works closely with Student Registrar and Student Database Manager to maintain accurate student records.
Will print and create individual folders for all newly enrolled students.
? Helps to schedule admission-related student and parent interviews and tours.
Notifies in advance key staff members to meet and greet.
? Performs various administrative tasks as deemed necessary by supervisor ? Works occasional evenings and weekends.
A minimum of a college degree is strongly preferred and any combination of training and experience that provides the required knowledge, abilities, and skills.
Minimum of two years' experience as an administrative assistant preferred.
Employment Standards & Desirable
Qualifications:
? Ability to receive and process confidential/sensitive information with discretion and in accordance with established guidelines or legal standards.
? Is highly organized with strong attention to detail ? Prior experience with/proficiency in Excel, Google Docs and Analytics and software programs will be weighted strongly.
? Excellent customer service skills and phone etiquette.
? Effective office principles, practices, methods and procedures.
? Proper business letter formats, report writing, record keeping, and filing systems and related editing techniques.
? Communicates effectively and tactfully in both oral and written form.
? Mastery of basic mathematics.
? Performs a variety of simultaneous administrative assistant/clerical support work with speed, accuracy, and frequent interruptions.
? Embodies flexibility to spontaneous demands and have grace under pressure and meet established deadlines.
? Able to compose, type, edit, and distribute a variety of correspondence, memorandums, forms, reports, and department publications with clarity and precision.
? Establish and maintain a variety of records and filing systems.
? Effectively use email/internet, word-processing, database, spreadsheet, and graphics/presentation software application programs in the course of assigned duties and remain current with the advancement of office technology.
? Establishes and maintains effective work relationships in the performance of required duties.
? Multitasks and works as a team.
Job Type:
Full-time Pay:
$17.
50 - $21.
00 per hour
Benefits:
Health insurance Paid time off Schedule:
8 hour shift Monday to Friday Weekend availability
Experience:
Customer service:
1 year (Preferred) Work Location:
One location Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
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